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Change Management Framework

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Change Management Framework
Client Dr Sulaiman Al Habib
Region Saudi Arabia
Sector Public Sector, Health and Not For Profit

The Challenge

Following the commercial split of Habib Medical Group’s (HMG) software development arm CloudSolutions (CS), there was friction between the two companies on how the latter would balanceservicing HMG alongside external clients. In addition to cross-company cultural challenges, theprocesses underpinning the end-to-end relationship and interface between HMG and CS neededoptimisation and streamlining.

As such, the challenge was to establish a strong and sustainable customer focus across the end-to-end relationship between HMG and CS, that reflected their shared interests. This work, if successful,would also lay the foundations for HMG’s other supplier relationships – and CS’ engagement withfuture customers.

Our Approach

Following an initial landscape diagnostic, it became clear there were three principal phases in theHMG and CS interface: the Demand Signal (what information HMG gave to CS, and how); the DemandReceipt (how CS reacted and acknowledged the Demand Signal); and the Demand Response (how CSdeveloped solutions in response to HMG’s needs). To address key challenges in each phase, we:

  • Interviewed key stakeholders across both HMG and CS
  • Completed an OEM to identify key areas for improvement
  • Reviewed and optimised workflows, identifying new roles and capabilities required accordingly
  • Defined a Master Service Agreement and Service Level Agreement underpinning the contractualresponsibilities between the two companies
  • Outlined an implementation plan to transition to the to-be processes and ways of working

Key Outcomes

  • Provided prioritised list of recommendations and proposed implementation roadmap
  • Received sign-off on Master Service Agreement and Service Level Agreement
  • Designed and implemented a new information capture tool to optimise information flow between HMG and CS
  • Delivered and socialised new, streamlined workflows with key stakeholders
  • Provided walkthrough videos as communication tools to socialise changes and developments to broader stakeholders​
  • Defined pen portraits for new roles​
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